Our annual meeting takes us to the JW Marriott Desert Springs Resort & Spa, in Palm Springs, CA from December 8 – 11, 2025.
Meeting Pricing:
Members:
- Member Company Representative – $1100 / person
- Late Registration (if received after Friday, November 28) – $1250 / person
Emeritus: $600/person
Guests: $400 (Includes spouses, significant others, and/or adult children not employed by a member company.)
Your registration fee includes:
- Welcome Reception (All Welcome, Monday)
- Breakfast (Tuesday-Thursday)
- Buffet Lunch (Monday-Wednesday)
- Chair’s Reception (All Welcome, Tuesday)
- Awards Dinner & Reception (Wednesday)
- Two Educational Seminars (Monday-Tuesday)
- Networking opportunities with more than 400+ asphalt industry attendees
- And much more!
Asphalt Institute Foundation Golf Scramble
The annual golf scramble, benefiting the Asphalt Institute Foundation, will be held on Wednesday, December 10, 2025.
Thank you so much for your interest in the 2025 AIF Golf Scramble. At this time, the golf registration has been placed on hold in an effort not to oversell any spots. We do encourage you to reach out to AIF Executive Director Mariss Aull if you are interested in registering yourself or a team. Please let us know if you have any questions.
- Putting Green Contest: 10:00 AM Pacific Standard Time
- Event Location: Desert Springs Golf Club: Palm Course, 74-855 Country Club Dr., Palm Desert, CA
- Shotgun Start: 10:30 AM Pacific Standard Time
- Cost: $350 per person (Registration includes green fee, cart fee, practice facility, range balls, and a box lunch for each participant.)
- Club Rental: $69 + tax
- Golfers must be registered for the Asphalt Institute annual meeting to participate.
Optional Tour
Celebrities and Skylines: Palm Springs Tour
Event Description: Discover the charm, history, and style of Palm Springs on this unforgettable guided tour. We’ll begin with an exclusive celebrity homes tour, where you’ll cruise past iconic mid-century estates once owned by Hollywood legends and music icons. Next, we’ll ascend into the mountains aboard the Palm Springs Aerial Tramway – the world’s largest rotating tram car – for breathtaking views of the Coachella Valley from over 8,500 feet above sea level. After taking in the sights, unwind with a delicious lunch and refreshing drinks at the Peaks Restaurant. Whether you’re here for the history, the views, or the good vibes, this half-day escape blends relaxation with a touch of star-studded glamour.
- Event Date: Wednesday, December 10
- Time: 10:00 – 3:00 pm
- Cost: $225 per person (Registration includes transportation and lunch)
- Schedule: Bus loading will begin at the hotel at 10 a.m. and return at approximately 3:00 p.m.
- For more information or to register, contact Ashley Twehues
Meeting Hotel Information
JW Marriott Desert Springs Resort & Spa
74-855 Country Club Dr.
Palm Desert, CA 92260
Reservations: Book online *above, or call 1.877.622.3140 and reference “2025 Asphalt Institute Annual Meeting”
Check in: 4pm
Check out: 11am
$299
Inclusive of $25 resort fee
Daily Parking
$45 Valet | $23 Self-Park
Overnight parking included in resort fee for hotel guests.
Deadline for reservations: Sunday, November 16, 2025
Event Specific Documents & Links
Cancellation Policy
- Member cancellations received after November 19 will incur a $250 cancellation fee.
- Guest cancellations received after November 19 will not be issued a refund.
- AIF golf scramble registration will close on November 14. No refunds for registration or golf club rentals will be issued after this date.
