Our annual meeting takes us to the JW Marriott Desert Springs Resort & Spa, in Palm Springs, CA from December 8 – 11, 2025.
Meeting Pricing:
Members:
- Member Company Representative – $1100 / person
- Late Registration (if received after Friday, November 28) – $1250 / person
Emeritus: $600/person
Guests: $400 (Includes spouses, significant others, and/or adult children not employed by a member company.)
Your registration fee includes:
- Welcome Reception (All Welcome, Monday)
- Breakfast (Tuesday-Thursday)
- Buffet Lunch (Monday-Wednesday)
- Chair’s Reception (All Welcome, Tuesday)
- Awards Dinner & Reception (Wednesday)
- Two Educational Seminars (Monday-Tuesday)
- Networking opportunities with more than 400+ asphalt industry attendees
- And much more!
Asphalt Institute Foundation Golf Scramble
The annual golf scramble, benefiting the Asphalt Institute Foundation, will be held on Wednesday, December 10, 2025.
- Putting Green Contest: 10:00 AM Pacific Standard Time
- Event Location: Desert Springs Golf Club: Palm Course, 74-855 Country Club Dr., Palm Desert, CA
- Shotgun Start: 10:30 AM Pacific Standard Time
- Cost: $350 per person (Registration includes green fee, cart fee, practice facility, range balls, and a box lunch for each participant.)
- Club Rental: $69 + tax
- For more information, contact Marisa Aull.
- Golfers must be registered for the Asphalt Institute annual meeting to participate.
Optional Tour
Celebrities and Skylines: Palm Springs Tour
Event Description: Discover the charm, history, and style of Palm Springs on this unforgettable guided tour. We’ll begin with an exclusive celebrity homes tour, where you’ll cruise past iconic mid-century estates once owned by Hollywood legends and music icons. Next, we’ll ascend into the mountains aboard the Palm Springs Aerial Tramway – the world’s largest rotating tram car – for breathtaking views of the Coachella Valley from over 8,500 feet above sea level. After taking in the sights, unwind with a delicious lunch and refreshing drinks at the Peaks Restaurant. Whether you’re here for the history, the views, or the good vibes, this half-day escape blends relaxation with a touch of star-studded glamour.
- Event Date: Wednesday, December 10
- Time: 10:00 – 3:00 pm
- Cost: $225 per person (Registration includes transportation and lunch)
- Schedule: Bus loading will begin at the hotel at 10 a.m. and return at approximately 3:00 p.m.
- For more information or to register, contact Ashley Twehues
Meeting Hotel Information
JW Marriott Desert Springs Resort & Spa
74-855 Country Club Dr.
Palm Desert, CA 92260
Reservations: Book online *above, or call 1.877.622.3140 and reference “2025 Asphalt Institute Annual Meeting”
Check in: 4pm
Check out: 11am
$299
Inclusive of $25 resort fee
Daily Parking
$45 Valet | $23 Self-Park
Overnight parking included in resort fee for hotel guests.
Deadline for reservations: Sunday, November 16, 2025
Event Specific Documents & Links
Cancellation Policy
- Member cancellations received after November 19 will incur a $250 cancellation fee.
- Guest cancellations received after November 19 will not be issued a refund.
- AIF golf scramble registration will close on November 14. No refunds for registration or golf club rentals will be issued after this date.
